Questions below refer to the following report and e-mail.
MOSS RESIDENTIAL TECH
Staff Expense Form
Name: Bill Sweet
Reason for expense: Client meetings and product demonstrations in Indianapolis, Indiana with Davies Home Distribution Corporation
Dates of Trip: May 12-18
|
Expense |
Amount Paid ($) |
Details |
|
Plane ticket |
600 |
Round trip - Economy class |
|
Hotel room |
0 |
Complimentary - Bonus Card |
|
Food and Beverage |
400 |
|
|
Taxi/airport limo |
100 |
The airport is far from the site. |
|
Misc. |
150 |
Alcohol for the clients |
|
Total |
1,250 |
|
Employee signature: Bill Sweet
Manager signature: Elsa Wagner
Comments:
All of the receipts from my business trip have been attached via staple to this form. I am sorry that I missed the submissions deadline of 2 weeks after returning. I was overwhelmed by the response from the clients to my product demonstration as I had an 80% increase in sales. I am hoping that this increase in sales is a valid excuse for my tardiness. I would appreciate it if you could reimburse me as soon as possible, as I have to make another trip soon. My manager and I will be in the office today if you have any questions. Thanks in advance.
----------------------------------------
Date: May 28, 11:20 a.m.
To: Bill Sweet <b_sweet@mossrtech.com>
From: Samuel Wilson <s_wilson@mossrtech.com>
Cc: Payton Maroney <p_maroney@mossrtech.com>
Subject: Expense Report
Mr. Sweet,
Thanks for completing and submitting the proper forms for your reimbursement. Although, you missing the deadline we will be able to pay you back for the money you spent on your trip. Your supervisor has already informed me of your situation, and it is acceptable. I hope that you continue your good sales record, but if you could try and submit your forms on time, it would make my job easier.
After reading your report I noticed that you expensed drinks for clients. I am sorry to say that we don't cover that type of expense, so we will not be able to reimburse you for that. If you have any questions about what is covered, you should refer to the employee manual. Additionally, next time you attach your receipts, can you please put them in the order you have written them on the form? This will speed processing time and reduce errors.
I will be out of town starting tomorrow. I am going on a short vacation and I will be out of reach.
If you have any questions, please contact my assistant Payton at extension 6859. I have carbon copied this e-mail to him, so he is aware of the details.
Sincerely,
Samuel Wilson
Accounting Division