Questions below refer to the following policy and memo.
New Vocation Policy
All vacation days must be taken within the calendar year with written requests submitted and approved by your direct supervisors:
1. All new employees are entitled to three weeks' paid vacation per year.
2. Any employees on their probationary period will not be included under policy until his/her 3 months is up.
3. All vacation requests must be made in writing at least 2 weeks in advance of your requested dates. These will be approved at the discretion of your supervisor according to your departmental workload requirements.
4. All vacation days must be taken within the calendar year. Otherwise, you will lose them.
5. Only one person per individual department may be away on vacation for a period of a week or more (to ensure sufficient staffing is available in each department).
6. Employees will receive an extra week of vacation time for every 5 years of additional service.
7. A maximum of two weeks' vacation (at one time) may be taken. Certain requests for longer period of vacation may be considered for exceptional circumstances. Please see your supervisor if this is applicable.
8. We strongly encourage all our employees to spread out your vacation days and enjoy themselves.
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Vacation Request Memo
To: Sally Benson, Supervisor, Human Resources
From: Mary Black
Date: January 5, 2007
Re: Vacation Request - for January 25 - February 8, 2007
Sally,
This is a memo to give you advance notice of my request for my upcoming vacation days of January 25 -February 8.
As written in the vacation policy, I am providing ample notice of my requested days. So hopefully, these 2 weeks will be okay to be away from the office. We are planning a family reunion which had been planned for the last couple of years.
I know that I have just recently joined the company and normally would need to wait until my probationary period is over before taking any vacation days. However, as you may recall, this request for some advance days was discussed and agreed to in our negotiation meetings in late November.
Thank you for your understanding. I will make sure that my work is covered to avoid any disruption in my projects.
Mary