Questions below refer to the following notice and policy.
NOTICE: New regulations regarding abuse or printing
Last year, the management set up new rules to encourage employees to cut down on unnecessary printing fees. However, there has been a rash of abuses of the printing policy. Therefore, in order to control the cost, management has decided to enforce more stringent regulations that are required to be adhered to by everyone, including the management.
Starting today, the management staff will meet to discuss and begin drafting up the new policy. We will post new rules outlining the new printing policy as soon as it becomes available. Once it is complete, please read it carefully. Anyone in violation of the new rules will be considered behaving in a disorderly manner and will be penalized accordingly.
Your cooperation and self-discipline is highly requested. Thank you.
The Management Team
2007.08.14
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NEW PRINTING POLICY
Effective as of 08/18/2007
Due to the fact that our overhead costs have far exceeded our budget, we had to get to the root of the problem. Shockingly, most of our costs came from printing. A further, detailed look made us realize that too many of our 1,000 employees were wasting paper by making unnecessary copies. This, of course, has increased our paper usage, but it has also resulted in our using more of the very expensive ink cartridges as well as the repair work that has followed. Over the past month, this has occurred at a rate that is not acceptable. Therefore, the following rules will go into effect immediately starting tomorrow for everyone in all departments. This problem is serious, so anyone caught in violation of the rules below will be reprimanded, suspended, or even dismissed. Your full cooperation is requested.
1) All departments will be assigned an access card. It will record the date and time to keep track of the number of copies your department staff makes. Managers in each department are responsible for keeping track of who uses the card by keeping a record book.
2) For bulk copies over 100, you must get advance approval from your department head.
3) Any department believed to be making unnecessary copies will be approached. Upon investigation, a warning may result to the person being accused.
4) A second warning may result in suspension without pay or, in this worst case, being dismissed from your position.*
5) Each department may pick up an access card from the reception desk after filling out a form.
(*) With second warning, your manager and the general manager will meet to discuss the proper handling of the situation.